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Vendor Information


Navigating the Supplier Portal

Due to current health precautions taken by the State, our Supplier Portal Training class has been temporarily suspended.


Vendor Registration & Payment Questions

If you are interested in doing business with the state of Minnesota, you must register through the Supplier Portal. The Supplier Portal is part of the state's accounting and procurement system. It consolidates the state's vendor registration function and provides vendors with options.

Before you log in to the Supplier Portal for the first time, it is important that you review the comprehensive resources on registration for current and new vendors on the Vendor Resources page.

Registered vendors can view certain solicitation announcements through the Supplier Portal. They can also respond to certain solicitations in an online bidding process. Solicitations for goods and services (including professional services and large-dollar construction projects) are advertised on our Solicitation Announcements page.



Registering to Conduct Business in Minnesota

Depending on the structure of your business and the nature of your contract with the State, you may have to register with the Office of the Secretary of State. Find more information here.


Soliciting Bids and Proposals

Most state bid invitations and requests for proposals over $10,000 are posted on our Solicitation Announcements page. Registered vendors may be sent invitations to bid or requests for proposals. However, we usually do not send solicitations to all vendors.


Equal Pay Requirements for State Purchasing and Contracting

The 2014 Women's Economic Security Act aims to reduce pay gaps between women and men, and may affect your business with the State.

If... And... Then...
you had 40 or more employees on a single day in the past year in Minnesota;


you had 40 or more employees on a single day in the past year in your primary state of business...
you plan on executing a contract with the State for over $500,000... you must obtain an Equal Pay Certificate from the Minnesota Department of Human Rights (MDHR).

Apply for a certificate here.


Affirmative Action Requirements

Minn. Stat. 363A.36 may affect your ability to bid on state purchases.

If... And... Then...
your company employed 40 or more full-time employees in this state or a state where the business has its primary place of business on any single working day during the previous 12 months… you want the State to award you a contract for over $100,000... you must have a current Workforce Certificate issued by the Minnesota Department of Human Rights (MDHR) or obtain one before the contract is executed.
your company is exempt because it did not employ 40 or more full-time employees on a single working day in Minnesota or any state where it has its primary place of business during the previous 12 months… you want the State to award you a contract for over $100,000... you must fill out a Workforce Certificate Information form to attest that you are exempt and, if awarded a contract provide information to MDHR within 5 business days after the contract is fully signed, if requested, with the names of your employees during the previous 12 months, the date of separation, if applicable, and the state in which the persons were employed.

The Human Rights Department is authorized to charge a fee for each Certificate of Compliance it issues. Contact the Human Rights Department for more information:



State law requires that "contracts for services valued in excess of $50,000 must require certification from the vendor and any subcontractors that, as of the date services on behalf of the state of Minnesota will be performed, the vendor and all subcontractors have implemented or are in the process of implementing the federal E-Verify program for all newly hired employees in the United States who will perform work on behalf of the State of Minnesota."

E-Verify is a federal system established by the Department of Homeland Security to determine the immigration and work-eligibility status of prospective employees.

You can find detailed E-Verify program information at

E-Verify requirements became a part of all applicable State of Minnesota service contract templates on July 1, 2011. In addition, contractors are required to obtain certification from all subcontractors working for them on service contracts in excess of $50,000. The state has prepared an E-Verify Subcontractor Certification form that prime contractors can use to confirm subcontractor compliance. E-Verify Subcontractor Certification forms are to be kept on file with the prime contract vendor and made available to the state upon request.


Prevailing Wage Reporting Requirements

For each State Contract or Purchase Order that is covered by Prevailing Wage requirements, contractors and subcontractors must provide the following payroll information to the State:

  • State of Minnesota Prevailing Wage Payroll Report—in Microsoft Office Excel format; and
  • Statement of Compliance—in Adobe PDF format.

You must email these forms within 14 days after the end of each pay period to the contracting Agency's Prevailing Wage email address. The appropriate email address can be found in the solicitation or obtained by contacting the contracting Agency. For each form click on the links below:


Minnesota New Hire Reporting

Federal and State law requires employers to report newly hired and re-hired employees in Minnesota to the Minnesota New Hire Reporting Center. For information about these reporting requirements, visit the Minnesota New Hire Reporting Center.


Sales Tax Information

If your company sells goods or services that are subject to sales tax in Minnesota, you must register with the Minnesota Department of Revenue to collect sales tax. Minnesota state agencies pay sales tax directly to the Revenue Department under the terms of a Direct Pay Permit.


Minnesota Workforce Centers

Vendors are encouraged to list their open positions with the Minnesota Workforce Center System. For more information, call the Workforce Center System toll-free at 1.888.GET.JOBS, or visit their website at

Information for Vendors:
Solicitation Announcements
Online Vendor Registration
FAQs for Vendors
Prevailing Wage Reporting
Veterans Preference

State Agencies &
CPV Members:
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Quick Links:
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You will need Adobe Acrobat Reader to print or view PDF files.
Information found on this website can be made available in alternative formats, such as large print, Braille, or on tape, by calling 651.296.2600. Persons with a hearing or speech disability can contact us through the Minnesota Relay Service by dialing 711 or 1.800.627.3529.
The State of Minnesota is an Equal Opportunity Employer.

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